Administrative Assistant - Operation
Head-Office
JOB SUMMARY
The administrative assistant assists the company's Operations Director by performing administrative tasks related to the activities of the operations department.
SPECIFIC TASK
- Performs all secretarial tasks (transcribes documents, manages telephone calls, filing system, room reservations, creates reports, updates policies, etc.);
- Organizes meetings, convenes participants, attends meetings and produces summary reports;
- Drafts regular internal and external correspondence, and participates in the drafting of speeches, addresses and other information documents for the division;
- Responsible for translating documents and correspondence for the entire division;
- Responsible for the Operations Director's schedule, maintaining accounts of expenses, meetings and other matters;
- Follows up with Store Managers on requests made by the Operations Director and coordinates them;
- Responsible for organizing business trips, reservations, preparing agendas and necessary information files;
- Responsible for the organization of certain internal events for the division and participates in the organization of external events such as conventions, seminars, business meetings and others;
- Involvement in the operation of new store openings;
- Performs all other tasks related to the performance of his/her duties.
ELIGIBILITY CRITERIA
- College diploma or DEP in secretarial or similar field
- 5 to 7 years of relevant experience in administrative support with a management team
- Very good command of the Microsoft Office suite
- Flexible and available
- Ability to travel within the province of Quebec
COMPETENCIES
- Knowledge of professional environment
- Orientation towards quality work
- Technical and professional knowledge
- Interpersonal communication
- Time and priority management
- Autonomy
- Self-control
- Discretion and confidentiality
- Attention to detail
Groupe Adonis is dedicated to promoting a diverse workplace.
We will consider all qualified candidates for the position.